General Property Deposit

          A general property deposit of $10 is required of every student enrolled.  This deposit will be refunded in full to students at the end of their enrollment at SWTJC, when they present a clearance slip to the Business Office, indicating that they are clear in all departments.  A general property deposit, which remains without call for refund for a period of four years from the date of last attendance at the college, shall be forfeited.   The deposit shall become a part of the Pioneer Scholarship Fund.

Dormitory Deposit

          A $75 room deposit, a $10 key deposit, and a $10 mail key deposit are required of all students residing in the college's dormitories.  An application for admission to the college must be submitted before a dorm deposit will be accepted.  This deposit or unused portion of the deposit is refundable when students terminate their education at SWTJC.  A written request for a refund must be made within two years of the last date of attendance.

          If a room is reserved for a student who does not occupy this room or moves out before the end of the semester, the deposit is forfeited.  Requests for refund must be received in writing by August 1 of each fall semester and January 1 of each spring semester to prevent loss of deposit.

Room and Board

          Room and board are computed on the semester basis and may be paid by the semester or in three installments.  The room and board payment schedule per semester is as follows:

                                                               Plan I........................................................................................... $1160 (total)

or

Plan II (three installments)......................................................... $1160 (total)

                First Installment.......................................................................... $450                  

                Second Installment..................................................................... $355                  

           Third Installment......................................................................... $355             

            Room and board per summer session is $362.50 which is paid at the time of registration.

   Private dorms are based on availability.  The cost per semester is $200 and $100 per summer session.

Tuition Rebate

            The purpose of this program is to provide tuition rebates that will provide a financial incentive for students to prepare for university studies while completing their high school work, avail themselves of academic counseling, make early career decisions, and complete their baccalaureate studies with as few extraneous courses as possible.  Minimizing the number for courses taken by students results in financial savings to students, parents, and the state.

            The program is authorized by Section 54.0065 of the Texas Education Code.  To be eligible for rebates under this program, students must meet ALL of the following conditions:

     (1)      they must have enrolled for the first time in an institution of higher education in the fall 1997 semester or later,

     (2)      they must have received a baccalaureate degree from a Texas public university,

     (3)      they must have been a resident of Texas and entitled to pay resident tuition at all times while pursuing the degree and,

(4)     they must have attempted no more than three hours in excess of the minimum number of semester hours required to complete the degree under the catalog under which they were graduated.  Hours attempted include transfer credits, course credit earned exclusively by examination, courses that are dropped after the official census date, for-credit developmental courses, optional internship and cooperative education courses, and repeated courses.  Courses dropped for reasons that are determined by the institution to be totally beyond the control of the student shall not be counted.

           In order to facilitate students participating in this program, Southwest Texas Junior College will provide opportunities for students to enroll in the equivalent of at least 12 semester credit hours that apply toward their degrees during each fall and spring semester.  If you are interested in finding out more about this program, please contact one of the counselors at Southwest Texas Junior College.

Tuition and Fee Installment Policy (TIP)

                                                 TIP set up fee - $20
                                                 50% - Prior to the 1st class day
                                                 25% - Prior to the 6th class week
                                                 25% - Prior to the 11th class week

Payment Methods

        Southwest Texas Junior College accepts cash, checks and money orders, and cashiers checks.  Major credit cards accepted are Visa, MasterCard and Discover.  A tuition installment plan or TIP is available for students enrolled in a regular 16-week term for payment of tuition and fees.  The TIP is offered prior to the first class day.

        Any balance over 60 days past due will be referred to a collection agency and additional collection fees will be added.  The account holder will be liable for those fees.

        Restitution of funds is the responsibility of the student when a bank returns a check.  A $25 fee per check will be charged to the student’s account.  Southwest Texas Junior College will stop accepting checks if this activity continues to occur.  A stop payment on tuition checks will be considered as NSF.  To officially withdraw, contact the Admission’s Office.

Refund Policy

        If enrollment is terminated for any reason, the unpaid balance of tuition and fees are due immediately.  Refunds will be based on total tuition and fee charges and not on tuition and fees paid.  Any remaining installment payments due are deducted from the refund amount.  A student may withdraw during an eligible period and still owe money to the college because of the remaining installments.

        All refunds are processed in the form of a check including refunds from credit card payments.  These will be issued in the student’s name only.

        Students who officially withdraw from the institution shall have their tuition and mandatory fees refunded according to the following schedule after the deduction of $50 minimum tuition charge:

 

 

Fall & Spring Semesters

                Prior to the first class day..................................................................................... 100% (no minimum deducted)

                During the first fifteen class days............................................................................. 70%

                During the sixteenth through twentieth class days..................................................... 25%

                After the twentieth class day............................................................................... NONE

Summer I & II Sessions

                Prior to the first class day..................................................................................... 100% (no minimum deducted)

                During the first five class days................................................................................ 70%

                During the sixth and seventh class days.................................................................. 25%

                After the seventh class day................................................................................ NONE

          Students who reduce their semester credit hour load by officially dropping a course or courses, and remain enrolled at the institution will have applicable tuition and fees refunded according to the following schedule.

Fall & Spring Semesters

                During the first fifteen class days (reducing hours only)............................................ 70%

                During the sixteenth through 20th class days .......................................................... 25%

                After the twentieth class day............................................................................. NONE

Summer I & II Sessions

                During the first five class days............................................................................... 70%

                During the sixth and seventh class days ................................................................. 25%

                After the seventh class day................................................................................ NONE

    Any student who maintains an account through the scholarship fund, or who may be entitled to a refund from a scholarship fund will be reimbursed any unused monies from that account after all financial obligations to the college have been satisfied.  All reimbursements will be made within one month after the twelfth class day.  Student inquiries concerning scholarship account balances should be made at the Business Office.

    All students entitled to a refund, through reduction of hours or through total withdrawal, will be reimbursed within four to six weeks after the twelfth class day.  Separate refund schedules may be established for optional fees such as intercollegiate athletics, cultural entertainment, parking, etc.  Tuition and fees paid directly to the institution by a sponsor, donor, or scholarship shall be refunded to the source rather than directly to the student.

    Students withdrawing from the institution will receive the same percentage on the parking decal as their tuition and fees if the decal is returned unused.  Students will need to show proof of having purchased the decal.

    The "pro rata" refund calculation defined in the Higher Education Amendments of 1992 apply to all SFA participation institutions.

Parking and Traffic Regulations

    Parking facilities are available on the campus for all students and faculty.  Spaces are available for handicapped students.  All cars must park in the parking lots assigned and designated by the decal which is purchased in the Business Office.

    A non-transferable decal for the fall/spring school year is $16.25.  Summer registration costs will be $8.00 for a non-transferable permit valid for both summer sessions.  A campus patrolman enforces parking regulations.  For the first violation the office collects a $3 fee; the second violation, a $4 fee; the third violation,  a $6 fee; and each violation thereafter is $9.  The violation for not having a parking permit is $16.25.  The students must park in those lots listed on their permit only.  This regulation is in effect at all times.  Fees are to be paid in the Business Office.

    Moving violations will be filed with the Justice of the Peace.  When moving violations are filed with the Justice of the Peace, the fine assessed if found guilty, could range from $2 to $200.  A fee of $5 shall be assessed when a parked vehicle causes an unsafe situation or is in flagrant violation of parking regulations.

SWTJC Transcript

    Southwest Texas Junior College transcripts may be obtained by sending a written request to the Registrar’s Office.   The request should include the student’s name; the name under which the student attended SWTJC, if different; date of birth; social security number; dates of attendance; the address to which the transcript should be mailed to; and the request must be signed. A one-time, non-refundable fee of $10 will be charged the first time a student registers for obtaining official transcripts.